format of letter writing - English - Formal Letter

Question

format of letter writing

Nishtha Kapil · Accepted Answer

Below is the format of
a letter:
Rules for
Writing Formal Letters:
There is a set pattern for writing
a formal or a business letter Furthermore, you try to write as
simply and as clearly as possible, and not to make the letter
longer than necessary One should never use informal language
Addresses:
1) Your Address
The return address should be written in the top right-hand corner
of the letter
2) The Address of the person you
are writing to
The inside address should be written on the left, starting below
your address
Date:
Put the date on the upper left side
of the page Write the month as a word
Salutation or
greeting:
1) Dear Sir or Madam,
2) If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr,
etc ) and the surname only 3) If you are writing to a woman and do
not know if she uses Mrs or Miss, you can use Ms, which is for
married and single women

Content of a Formal
Letter
First
paragraph
The first paragraph are the opening lines which should be short and
state the purpose of the letter- to request, apologise for
something, etc
Second
Paragraph
The paragraph or paragraphs in the
middle of the letter is the body of the letter which should contain
the vital information explaining the purpose behind writing the
letter Letters shouldnâ€™t be too lengthy Thus,
the information should be kept precise, concentrating on organising
it in a clear and logical manner rather than expanding too much
Last Paragraph
The last paragraph of a formal letter should affirm what action you
expect the recipient to take- to refund, send you information,
permit a request, etc

Ending a
letter:
1) If you do not know the name of
the person, end the letter as: â€˜Yours
faithfullyâ€™
2) If you know the name of the
person, end the letter as: â€˜Yours
sincerelyâ€™
3) Your signature
Sign your name, then print it underneath the signature If you think
the person you are writing to might not know whether you are male
of female, put you title in brackets after your name
Informal letter is a form of letter
written to a close friend, relative or an acquaintance Informal
letter doesnâ€™t follow a strict rigid form or
structure It has a sentimentality which transcends all forms of
communication Importance of details like the complete date or the
address depends on the personâ€™s relation with
the other person