what is the format for email writing?

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An e-mail, short for electronic mail is a store and forward method of composing, sending, storing and receiving messages over electronic communication systems. It is the quickest way to communicate in writing.

E-mail messages consist of two major sections:

Header which comprises subject, sender, receiver, date and time;
Body which comprises the main message to be conveyed through the letter. It could be a formal or an informal letter depending on the purpose.
Keep in mind the following points while composing an e-mail:

The characteristics of the subject of the mail should be brevity, clue to the main content of the mail and precise. It shouldn't be a complete sentence.
The Salutation should be written as Hello Sir, Dear Ma'am, etc or maybe the first name of the person. It depends on the type of relation one shares with the recipient.
The opening sentence of the mail should be polite and pleasant to begin with, especially with a mode of greeting. (When one replies to a message, it could begin with the following lines: “Thank you for your message/ I received your invitation, etc.)
The idea expressed in the body of the mail should be concise, clear and follow a definite tone. It should not be too dragging, monotonous and repetitive. It should always follow a tone of courtesy such as 'Please' or 'Kindly'.
The main idea of the paragraph should be in a separate paragraph making it distinct and easy for the receiver to comprehend the main motive of the e-mail. Abbreviations are not at all appreciated. SMS language is strictly prohibited while composing e-mails. Complete sentences should be written.
The complementary close also holds importance while sending an e-mail. One must write 'Regards', 'Love', etc with his/her name or signature (whichever suits the purpose).

Email Features
There are many features that are included in emails; here I will highlight just a few important ones.

Spelling: Always proofread before sending: spelling, punctuation and grammar. [F7]

Insert: Since emails are filtered here are a few tips regarding attachments and links:

Keep file sizes small.
ZIP or PDF attachments (exe, jpg, xls, doc are sometimes considered spam).
When replying, do not resend attachments again.
Use links whenever possible to files that are stored online or in shared folders.

Options: If the email is very important, under options request a read receipt, this way you can ensure the email has arrived at its destination.

Reply to All: Stop and think before hitting reply to all sometimes you may just need to hit reply.

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The Top 10 Do’s

Write a meaningful subject line; don’t repeat first line of your email in your subject line.
Keep the message focused and readable.
Avoid large attachments.
Identify yourself clearly.
Be polite and kind.
Proofread, check spelling, grammar and punctuation.
Be professional at work and informal with friends; don’t use personal Email accounts for company business.
Respond quickly.
Show Respect and Restraint.
Use plain formatting, without stationary backgrounds, images, wallpapers or fancy stylized fonts.

Sample Emails

Job Interview Thank you

Dear Mr./Ms. Last Name:

It was very nice to speak with you today about the sales position at the ABC Organization. The job seems to be an excellent match for my skills and interests. The self-confident and aggressive characteristic requirements you described needed for this position confirmed my desire to work with you.

In addition to my experience, I will bring to the position assertiveness and the skills to motivate others to work cooperatively as a team.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.

Sincerely,
Your Name
Email Address
Address
Phone Number

hope u understand....:)

E-mail messages consist of two major sections:

Header which comprises subject, sender, receiver, date and time;
Body which comprises the main message to be conveyed through the letter. It could be a formal or an informal letter depending on the purpose.
Keep in mind the following points while composing an e-mail:

The characteristics of the subject of the mail should be brevity, clue to the main content of the mail and precise. It shouldn't be a complete sentence.
The Salutation should be written as Hello Sir, Dear Ma'am, etc or maybe the first name of the person. It depends on the type of relation one shares with the recipient.
The opening sentence of the mail should be polite and pleasant to begin with, especially with a mode of greeting. (When one replies to a message, it could begin with the following lines: “Thank you for your message/ I received your invitation, etc.)
The idea expressed in the body of the mail should be concise, clear and follow a definite tone. It should not be too dragging, monotonous and repetitive. It should always follow a tone of courtesy such as 'Please' or 'Kindly'.
The main idea of the paragraph should be in a separate paragraph making it distinct and easy for the receiver to comprehend the main motive of the e-mail. Abbreviations are not at all appreciated. SMS language is strictly prohibited while composing e-mails. Complete sentences should be written.
The complementary close also holds importance while sending an e-mail. One must write 'Regards', 'Love', etc with his/her name or signature (whichever suits the purpose).