format of notice writing and informal letter writing.


A notice is written to provide necessary information about an event or activity, which is to take place in near future. The format of a notice is given below:





Date of issue



Body of the notice, including

1. event

2. date of the event

3. time & venue

4. formalities /eligibility


Name of authorized signatory



Pionts to remember while writing a notice:

1. A notice should always be enclosed in a box.

2. Name of the school/ organization must always be placed at the top center position and written in block letters.

3. The word ‘Notice’ and the title must also be written in block letters.

4. A notice should contain all the necessary details such as:

  • Name of the issuing agency (school, etc)
  • Subject and date of issue/release of the notice
  • Event (what?)
  • Date and time/duration (when?)
  • Place/Venue (where?)
  • What has to be done in order to participate
  • whom to contact
  • name/designation of the authorized signatory

5. If required, lines like ‘for further details, contact the undersigned’ may be included, in the end.



Informal letter



Informal letter is written to a close friend, relative or an acquaintance. They are written to express one’s feelings or to describe an important incident. The format of an informal letter is given below:

Writer’s Address


(Leave a line)




(Leave a line)






Opening Lines: There should be pleasant opening to the letter. You can enquire about the well being of your friend/ Father/Mother/Sister/Brother/Aunt

Middle Paragraph: Here, you may mention the main purpose of writing the letter by expressing your feelings and sharing incidents of your life.

Closing Lines: Lines like, ‘Give my regards to your parents and love to your little sister’ may be used as concluding lines.


Yours lovingly/ affectionately


Writer’s Name


Points To Remember while writing such letters:

1. Informal letters do not require the address of the recipient or subject.

2.  Marks will be awarded on the use of appropriate style, language, content and expression.

3. Coherence should be maintained.

4. Concluding note (subscription) could be of many types in informal letters like Yours, Yours loving, With love, Best wishes, Yours affectionately, etc.



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A notice should contain all the necessary details such as:

  1. Name of the issuing agency (school, etc)
  2. Subject and date of issue/release of the notice
  3. Event (what?)
  4. Date/time/duration (when?)
  5. Place/Venue (where?)
  6. Authorized signatory: Name and signature


    Informal letter format:

    Your Address 
    All that is needed is your street address on the first line and the city, state and zip on the second line. (Not needed if the letter is printed on paper with a letterhead already on it.)

    Put the date on which the letter was written in the format Month Day Year i.e. August 30, 2003. Skip a line between the date and the salutation.

    Usually starts out with Dear so and so, or Hi so and so. Note: There is a comma after the end of the salutation (you can use an exclamation point also if there is a need for some emphasis).

    The body is where you write the content of the letter; the paragraphs should be single spaced with a skipped line between each paragraph. Skip 2 lines between the end of the body and the closing.

    Let 's the reader know that you are finished with your letter; usually ends with Sincerely, Sincerely yours, Thank you, and so on. Note that there is a comma after the end of the closing and only the first word in the closing is capitalized.

    Your signature will go in this section, usually signed in black or blue ink with a pen. Skip a line after your signature

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